Public Service Alliance of Canada BC

CPP/OAS Processing BC/YT Service Area - Workplace Safety & Health Committee Meeting Minutes - November 27th, 2007 1:15 pm

COMMITTEE MEMBERSHIP

• Sarah Burns Co Chair CEIU October 17th, 2007
• Crystal Stephens CEIU
• Crystal Anderson Recorder/ CEIU Sept 10th/ November 27th
• Donna Lloyd CEIU
• Heidi Fraser CEIU
• Tina McKechnie In training (Recorder) November 27th 2007

• Kim Bergh Director
• (co-chair) Gwen Kinakin SDM DSB

AGENDA ITEM

1. Call to Order : Welcome to Sarah Burns as new co-chair.

2. Review Minutes of October 17th, 2007: Previous minutes approved.

3. New Business -Workplace Inspection Follow up:

• Continuous work being done. Office-wide clean up and de-clutter to take place on November 28th and 29th. Common areas will be included.
• HVAC and Ceiling grills in process of being cleaned.
• Egress, Safety signage, eyewash stations and fire extinguishers continue to be monitored and updated.
• First Aid Stations and First Aid Attendants: many issues are yet to be addressed. Co-chairs are meeting on Thursday at 10:30 to discuss these issues.
• Missing or deteriorating ceiling tiles to be replaced tonight.
• Inspection schedule amended: Gwen and Crystal Stephens to include CEP area on 5th floor for November’s inspection, and Gwen and Sarah to include 1st floor file room, and basement in December.
• A new Area Rotation Inspection Roster will be available in the new year.
• Area maps and inspection roster to be updated by Tina

4. Hazardous Occurrence Incident Report

• No incidents reported so far this month. Jan has indicated that Heather MacKay is working on a report which occurred during the November Fire Drill. (I don’t recall this? Pete Bowering is the Chief Building Warden – so not clear on how Heather/Jan are involved?)
• Some discussion followed regarding where to send WCB forms. It was suggested that Team Leader should consult with the Administrative Coordinator.

4. Fire Drill Report

• One incident of a fire drill and another alarm occurred last week. As of the time of the meeting, reports have not been seen. Gwen to follow up with Pete Bowering

5. Name of committee

• Discussion about official title. Committee mandate comes from the Canada Labour Code. Gwen to look up original wording.

6. Scents

• Scents continue to be a concern, especially in kitchens, elevators, and the Bar area. This needs to be re-addressed, and general education needs to be improved.

7. Tip of the Month

• November –Kim’s tip is Preventing Trips Slips and Falls.
• December – Heidi will decide on a topic.
• Due to membership changes, roster needs to be updated.
• Rotation updated for current fiscal, next fiscal schedule will be provided in the new year.
• Tina to update Roster for Tip of the Month

8. Round Table

• Sarah: Will recruit additional members for committee. Look at putting a poster on the public folder.
• Crystal: No Comments to report.
• Donna: Paper covering vents in microwave is a fire hazard concern.
• Heidi: Would like to volunteer to be a first aid attendant, and has a valid ticket till November 2008.
• Email Don Campbell about fire concerns. Address in de-clutter.

Meeting adjourned at 2:30 pm

9. Next Meeting : Tuesday, December 18th, 2007 at 1:30 pm